White Label CRM pricing: compare the whole cost model

White-label CRM pricing combines software fees, client or seat capacity, usage charges and implementation costs. Compare a subscription with an upfront source-code license over the same period, including any hosting and technical labor that the license leaves your team responsible for.

Model the client packages you actually expect to sell rather than comparing starting prices alone. Ask for account limits, onboarding charges and communication rates, then calculate a total that reflects both normal usage and the support work your agency will provide.

By White Label CRM Guide · Updated 6 September 2026.

The four costs to model

1. Software: monthly subscription or upfront license.
2. Capacity: client-account or seat charges.
3. Usage: email, SMS, voice and AI provider fees.
4. Operations: hosting, setup, maintenance and support.

Hosted white-label pricing

WhiteLabelCRM.com lists $299/month plus $1,250 onboarding, checked 6 September 2026; confirm client capacity with the vendor.

At those advertised base rates, 24 months costs $8,426 before additional customer or usage charges: $299 × 24 + $1,250. This is an illustrative calculation, not a quote.

Source-code pricing

Seedly takes a different route: it currently advertises its CRM source code for $1,499 once, with unlimited seats and white-label client accounts. That is the software purchase—not a promise of zero recurring cost. Infrastructure and connected usage providers remain separate.

The comparison that matters

Estimate your likely 24–36 month cost under each model. Include expected client accounts, communication volume and the value of technical time. Then compare that total with the control you actually need.

See our Seedly pricing analysis →